Best Apps for Event Planners: Personal Organization

Event planning requires that you have strong organizational skills. Trying to keep all the dates, tasks, ideas, contacts, involved in planning an event, straight can seem to take a Herculean effort. Fortunately, there are apps out there to help you stay on top of everything.

It can be so easy to succumb to the stress that comes with living in this hectic, fast-paced world. It can be so hard to keep your wits about you. So, why not let technology take on some of the burden. We’ve found four apps to keep you organized and your life running smoothly.

1. EVERNOTE

Evernote is the mother of all list making apps. With Evernote, you can take notes, scan and store documents, record audio and take pictures. Evernote syncronizes across all digital devices, so you have access to your work from anywhere. You can make lists and design and manage projects and Evernote, also allows to you quickly search for keywords, tags and even words within images. You capture and record any and all of your ideas throughout the day. Evernote will help you to keep track of itineraries, receipts and business cards, keeping everything in one place.

2. DéJà VU

If you are a visual person Déjà Vu is a great app for you. Déjà Vu is a note taking app not unlike Evernote. It is a visual memory management app. Using a quick shot mode, Déjà Vu takes pictures and then immediately analyzes the image using the latest image recognition technology, then categorizes automatically by content, time and place. It can scan books, CDs, wine bottles, recipes, business cards and recognize thousands of titles and brands, and organizes each note on a map. This app can be very useful during venue walk-throughs and as a tool of event concept creation. Keep visual record of anything that strikes your fancy and find it easily.

3. CUP CLOUD

An event planner’s work is never done, it certainly doesn’t stop just because you’ve left the office. Cup Cloud saves all your open files, folders and web pages with one click, allowing you to transfer your exact same workflow to another computer. So if you’ve got 8 tabs open, 1 PowerPoint, an Excel spreadsheet and Word document open together, Cup Cloud will save and sync it and you are ready to pick up right where you left off.

4. CLOUDMAGIC

Almost any program you use, Gmail, AOL, Dropbox, Evernote, Google Drive, Outlook, etc., operates on the cloud. CloudMagic lets you connect all the programs and more in one place for quick and easy search through all your data. With CloudMagic there is no need to create folders or labels because you can simply search for a person’s name, a company name, a phrase from the message or document, in addition to being able to carry out advanced searches using operators.