The 5 types of event safety plans you should be making but aren't

Ask any event planner whether or not event safety planning is important to them and they're guaranteed to say yes.

Most people will say that the safety of their guests or attendees is their number one priority, but sometimes their planning or lack of planning would seem to suggest otherwise. Make sure you're totally prepared by making these five event safety plans.

Event safety plans

1. Site safety plan

A site safety plan will come in handy for when you are planning a large outdoor event, like a concert or fair. It combines a description of all the potential hazards of the site, structural safety calculations and drawings, as well as a detailed description of site safety rules, any site crew managers and safety coordinators.

2. Crowd management plan

The key to a good crowd management plan is to first understand the characteristics of the people that will be in attendance. Map out your plans for event admittance and denials in advance and make sure to coordinate a chain of command.

Always make sure to remain communicative with your staff and with your guests and implement proper safety and security plans for events.

3. Transport management plan

Figure out how guests will be arriving and departing. Ask yourself, what do you need to provide your attendees so that this process can go as smoothly as possible? If your event is serving alcohol make sure you have lists on hand with ways your guests can make it home. Detail all parking arrangements and any that have to be made with the local traffic authorities in case of road closures.

4. Emergency plan

Always, always have a contingency plan. It's all better to hope for the best but plan for the worst. Get together an event safety plan detailing how you and your staff will deal with a major incident or disaster. How will you make announcements? How will people exit the premises? If exiting is not possible, what resources do you have to keep people calm?

5. Event safety plan for first aid

Accidents happen and people fall ill. Always make sure you have the basic services for first aid provided at any sized event. Be prepared with the numbers of all important emergency services that you can distribute to your staff. Depending on whether you have a large number of people in attendance you will need to find suitable first aid provisions, like having a medical officer on staff.

Above all, make sure you're doing the most for event safety, not the minimum!

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Header image by Samantha Gades via Unsplash