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THE GLOBAL AUTHORITY FOR GUESTS

Guest LIST TRACKER

Powerful tools and unique insights to optimize your event management and empower you to build, nurture and master relationships with guests.

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Spend less time stuck in spreadsheets and carrying out inefficient, inaccurate manual tasks. Effortlessly create, edit, curate and automate with one seamless guest management workflow instead.
Adjust access and permissions to ensure the right people have access to the right information, and hide sensitive guest information when necessary. Brief important stakeholders and guest list organizers on the finer details to provide attendees with personalized experiences.
Your streamlined guest management experience continues on the zkipster mobile app. Instantly make real-time updates to guest lists and profiles - one less thing to worry about as you countdown to your event.
Take your guest list management to the next level, with guest lists that are much more powerful than just a list of names. Manage guest lists in a way that makes sense for your organization, with lists for general admission, press, sponsors, VIPs, donors, talent...whatever works.
Custom fields and colors make it easy to categorize guests, and organize them visually. Quickly filter your lists with dropdowns, adjust the guest view, edit the field order, and make bulk changes for simplified event planning.
Track which and how many attendees from each guest list attended: the more lists you create, the more nuanced and granular your reporting will be. zkipster automatically generates a master guest list for smooth guest check-in on event day and an accurate picture of overall attendance.

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See how our premium event software can take your guest management to the next level. Register your details today.
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Guest profiles

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    Support your guest management and understand event attendees on a deeper level with in-depth, insightful guest profiles, created in minutes using simple templates.
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    Store and organize all the guest data you need in the guest list manager, from meal choices to pictures.
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    Enrich and enhance guest profiles with nuanced details you’ve imported from Excel spreadsheets, via integrations, or gathered during your event RSVP process, and easily make any manual changes.
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Guest Relationships

Effortlessly manage nuanced relationships by linking guests together and defining their personal and professional connections.

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    Use custom color fields to instantly visualize different relationships between guests.
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    Create relationship attributes between guests so they can RSVP for each other. Immediately see the impact as linked guests automatically update.
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    Use Guest Relationships to inform seating charts, event sessions and more. Make powerful placement decisions on seating charts by visualizing related guests on the floor plan overview.
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    Defining the connections between your guests will enable you to become a more intuitive host and give your events a personal touch.
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Guest pictures

Use guest pictures to enhance your guest list management.

  • Four easy ways to add guest pictures: upload your own, source via the web, request from guests during the event RSVP process, or send from your CRM via the zkipster API.
     
  • The system will automatically suggest saved guest pictures the next time relevant guests are invited to an event.
     

Create Facesheets to ensure guests are quickly recognized and taken care of accordingly at your event.

  • Toggle between a neatly-organized grid view and a profile view with biographies.
     
  • Provide check-in staff with a Guest Facesheet for talent-spotting and quick identity verification, facilitating discreet and user-friendly event check-in for VIPs.
     
  • Brief event stakeholders with Facesheets including detailed guest biographies.
     

Guest pictures are also visible on the zkipster mobile app, for visual confirmation at check-in.

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Slick session and capacity management. Facilitate multi-day, multi-venue, multi-format events that will create demand and engage guests.

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    Craft small, restricted or distributed sessions within events to easily segment guests for workshops, panels, breakouts, special experiences, and more.
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    Create as many sessions as you need per event, including in-person, virtual and recurring sessions.
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    Display sessions on event RSVP forms for guests to choose between, and set capacities for each one.
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    Capacities are dynamic, so sessions will become unavailable when full, but it’s possible to overbook them internally to manage demand.
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    Define specific permissions and booking rights for different guest categories and guest lists.
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    All sessions can be added individually to guests’ calendars.
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    Check guests into their sessions as well as the main event when they arrive.
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    Enhance your overall event reporting with reports for each session displaying attendance, arrival times, and more.
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Import from spreadsheets formatted to populate your guest profiles with exactly the details you need - you can easily reorganize your data once it’s uploaded. View and export detailed reports after your event for a clear picture of guest activity.
All your guest data in one secure location, ready to be utilized. Use the insights you’ve gathered to plan better, more effective events, and perfect the guest experience based on real data points.
It’s just as straightforward to export your precious guest data back out, even if your zkipster plan is no longer active.

Seamless integrations and powerful plug-ins

Enhance and automate your event management processes by leveraging zkipster’s powerful API to create fully custom integrations with major CRMs, ticketing platforms, and more. API access is available to Professional annual and Enterprise plans.
 
zkipster’s integration with Zapier enables out-of-the-box connections and streamlined workflows with thousands of apps.
 
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